Effective Date: Sept. 15 2025

[4CertinSolutuons] (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Software-as-a-Service (SaaS) platform (“Service”) via our mobile or desktop applications (the “App”). By using our App, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We collect the following types of information:

A. Personal Information

When you register or use our App, we may collect:

Full name

Email address

Company name and role

User ID / login credentials

Contact information

Certification/training records

B. Device and Usage Data

When you access the App, we may automatically collect:

IP address

Device type, operating system, and browser

App version and settings

Log files (e.g., access times, pages viewed, crashes)

C. Company Compliance Data

We collect data entered by you or your employer, such as:

Certification status

Dates of training completion

Expiration or renewal timelines

Compliance metrics

2. How We Use Your Information

We use your information to:

Provide and operate the App and related services

Track and manage training and compliance status

Notify users about certifications and renewals

Communicate with users about updates or issues

Improve user experience and functionality

Comply with legal obligations

3. How We Share Your Information

We may share your information with:

Your Employer or Organization: If you use the App as part of an employer-provided service, your certification and compliance data will be shared with authorized personnel in your organization.

Service Providers: We may share data with trusted third-party vendors who help us operate and maintain the App (e.g., hosting, analytics, customer support).

Legal Compliance: We may disclose your information to comply with legal obligations, protect rights, or respond to lawful requests.

Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction.

4. Data Retention

We retain personal data for as long as necessary to fulfill the purposes described in this Privacy Policy, including compliance with legal and contractual obligations, unless a longer retention period is required or permitted by law.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Your Privacy Rights

Depending on your location, you may have rights under data protection laws, including:

Accessing or correcting your data

Requesting deletion of your data

Objecting to or restricting data processing

Data portability requests

To exercise these rights, please contact us at [insert contact email].

7. Children’s Privacy

Our Service is not intended for individuals under the age of 16. We do not knowingly collect data from children without parental consent.

8. International Data Transfers

If you access the Service from outside [Your Country], your information may be transferred to, stored, and processed in countries with different data protection laws. We ensure appropriate safeguards for international transfers as required by law.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” and notify users through the App or via email when required.

10. Contact Us

If you have questions or concerns about this Privacy Policy or your data, please contact:

[4CertinSolutions]
[49 Jenmar Crescent]
[St. John’s, NL, A1H 0E2]
[admin@certsafe360.com]